Graduate Calendar Archives: 2003 / 2004
1. Administration of the Regulations
1.1 General Administration
The regulations on the following pages apply to all degree, diploma and certificate programs administered by the Faculty of Graduate Studies and Research.
1.2 Student Responsibility
(i) The student is responsible for knowing the regulations of the Faculty of Graduate Studies and Research and for complying with them. Any exceptions to the regulations must be approved, in writing, by the Dean of the Faculty of Graduate Studies and Research. Routine approval of a records form does not constitute approval of an exception.
It is also each student's responsibility to establish and maintain contact with his or her faculty adviser or thesis supervisor.
(ii) In order for a student to receive his or her degree, he or she must fulfil:
2. Admission Requirements and Eligibility
2.1 General Requirements
Graduates of recognized universities will be considered for admission to the Faculty of Graduate Studies and Research. The University's general policy on admission is outlined below, but all applicants should refer to the departmental statements in this Calendar for details concerning the specific or additional requirements of each department, institute, or school.
A combination of factors is taken into consideration in assessing the eligibility of a candidate for admission into one of the graduate programs:
2.3 Qualifying-Year Program
Applicants who do not qualify for direct admission to the master's program may be admitted to a qualifying-year program. Applicants who lack an Honours degree but have a 3 year degree with honours standing (at least B overall) will normally be admitted to a qualifying-year program.
If successful in this qualifying year and upon formal application to the Faculty of Graduate Studies and Research, the student may eventually proceed to the master's program. However, admission to the qualifying-year program does not imply automatic admission to the master's program. At the end of the qualifying-year program the student will be required to apply for entry into the master's program, at which time the department will determine the student's eligibility to enter the program. If successful, the student will be informed of this decision by the Dean of the Faculty of Graduate Studies and Research.
Applicants for a master's degree who have a program requirement of 7.5 credits or more (with the exception of the School of Public Administration and the School of Journalism and Communication) will register initially in the qualifying-year program.
Credits taken to fulfil the requirements of the qualifying-year program may not be used for credit for the master's degree. Courses taken extra to the program requirements of the qualifying year and which have been successfully completed may be considered for credit towards the master's degree.
2.4 Master's Program
For admission to the master's program, applicants must hold an Honours bachelor's degree, or the equivalent, with at least high honours standing (normally B+ or better in honours subject; B- or better overall). The applicant must also be recommended by the department in which he/she plans to undertake his/her studies.
Applicants for a master's degree who have a program requirement for 7.0 credits or less will register directly in the master's program.
2.5 Doctoral Program
For admission to the Ph.D. program, applicants must ordinarily hold a master's degree, or the equivalent, from a recognized university, normally with an average of B+ or better in courses (including thesis where applicable) and normally with no grade below B-.
2.6 Restriction on Degrees
Applicants should note that, while Carleton University does not restrict the number of degrees (bachelor's, master's, Ph.D.) that may be taken in any one discipline, some departments and schools may restrict the number to two.
2.7 Certificate Programs
For admission to the certificate programs, applicants are advised to consult with the individual departments offering the certificate.
3. Application for Admission
3.1 Accommodation Policy for Students with Disabilities
Carleton University has a Senate-approved policy on academic accommodation for students with disabilities. For more information, consult the Paul Menton Centre for Students with Disabilities entry in the Student Services section of this Calendar.
3.2 Application Forms
Applications for admission to the Faculty of Graduate Studies and Research should be made on prescribed forms, available from the major department or the office of the Faculty of Graduate Studies and Research, and they should be submitted directly to the department. To cover administrative costs, a non-refundable charge of $60 (Cdn. or U.S. funds) is required with each application.
The Faculty of Graduate Studies and Research normally admits students to commence in the fall term. However, some academic units may consider applicants to commence in the winter term or the spring/summer term. Applications for admission may be submitted at any time. Applications for admission from outside Canada should be completed at least five months before the desired date of admission in order for students to make the necessary visa arrangements.
Applicants wishing to be considered for financial assistance from Carleton University are reminded that they must submit their completed applications before March 1. Please note that some schools and departments may require completed applications prior to March 1. Students should refer to departmental entries in this Calendar for details.
Students applying to joint programs with the University of Ottawa should note that application procedures, especially deadlines, are different in the two institutions, and they should refer to the university calendars for details.
Two detailed official transcripts of the applicant's entire university record must be sent to the chair of the department concerned. All foreign documents, e.g., transcripts, must be translated into English and be notarized.
3.5 Letters of Reference
All applications must be supported by letters of recommendation from at least two faculty members with whom the candidate has studied, who are in a position to assess his/her potential for graduate studies and research. References from non-academic supervisors are not ordinarily acceptable, except in certain cases, such as that of an applicant working in a research laboratory environment. All letters of reference are to be sent by the referees directly to the chair of the department.
3.6 Proficiency in English
Proficiency in English is necessary to pursue graduate studies at Carleton University. All applicants whose first language is not English must satisfy this requirement in one of the following ways:
(i) an overall score of 60 on the Canadian Academic English Language (CAEL) Assessment™
(ii) a TOEFL score of 213 CBT (computer-based test) or 550; or
(iii) acceptable certification that the language of instruction in their most recently completed undergraduate or graduate degree was English.
Note that some programs demand higher levels of competence in English, as specified in their Admissions Requirements in this Calendar.
Admitted students who experience language difficulties during the course of their program may be required to take the CAEL Assessment™ and/or to take the prescribed remedial course work as a condition of continuing in their program.
4. Admissions Procedure
4.1 General Procedure
All applicants for admission will initially be examined and evaluated by the department, institute, or school in which the applicant wishes to study. All supporting documents (transcripts, letters of reference, etc.) must be received before any application can receive formal consideration.
Completed applications of those students whom the department wishes to recommend for admission will be forwarded to the Dean of the Faculty of Graduate Studies and Research for consideration. The office of the Dean will officially notify each applicant whose admission is approved.
4.2 Admission Validity for New Students
The Statement of Standing on Admission issued to each newly-admitted student is valid only for the twelve-month period stipulated on the form. If the applicant fails to register within this period of time, his/her admission and registration eligibility will lapse automatically. He/she may re-apply for admission.
4.3 Revocation of Admission or Registration
The University may nullify an admission and revoke a registration if it finds that an applicant for admission or registration has, in the process, provided false or incomplete information.
5. Program Requirements
5.1 General Information
A description of each program offered under the auspices of the Faculty of Graduate Studies and Research is presented in the departmental Program Descriptions and Details of Courses section of this Calendar. Prospective applicants should note particularly the admission requirements, the fields in which advanced study and research may be undertaken, and the program requirements of each department, in addition to the general regulations of the Faculty of Graduate Studies and Research, which are spelled out in this section.
5.2 Qualifying-Year Program
Students in the qualifying year will ordinarily register in 5.0 credits, at the senior undergraduate level. Of these five, normally no more than 1.0 credit at the 200-level and no more than 2.0 credits at the 500-level may be taken.
5.3 Master's Program
The normal requirement for the master's degree is 5.0 credits, of which at least 4.0 (including the thesis where applicable) must be at the 500-level. With departmental approval, the remaining 1.0 credit may be selected from those offered at the senior undergraduate level, that is, at the 400-level.
Where applicable, the normal requirement for a 10.0 credit master's degree is 10.0 credits, of which at least 8.0 credits (including the thesis where applicable) must be at the 500-level. With departmental approval, the remaining 2.0 credits may be selected from those offered at the senior undergraduate level, that is, at the 400-level.
5.4 Doctoral Program
Ordinarily, all courses taken for credit towards the Ph.D. degree must be at the 500- or 600-level.
The thesis will ordinarily carry a weight of about half of the total requirement of 10.0 credits.
5.5 Language Requirements
Some graduate programs require a reading knowledge of one or more languages other than English. Language requirements will be prescribed by departments according to their regulations and the needs of their students. Language requirements must be completed within the time limit allowed for the completion of the student's program.
6. Transfer of Credit
6.1 Transfer of Credit on Admission
Graduate courses completed at another institution or at Carleton University may be accepted in partial fulfillment of Carleton's degree requirements. Credit for such work will be determined in each case by the Faculty of Graduate Studies and Research on the recommendation of the department concerned. Master's candidates in a 5.0 credit program are allowed a maximum of 2.0 transferred credits. In addition, if a master's candidate is granted transfer of credit for 2.0 credits, his/her remaining 3.0 credits at Carleton must be at the 5000-level.
Master's candidates enrolled in programs other than 5.0 credits will be permitted to transfer the equivalent up to but no more than 40 percent of their program credit requirements on admission. In addition, if a master's candidate is granted transfer of credit for 2.0 credits, his/her remaining 3.0 credits at Carleton must be at the 5000-level.
Doctoral candidates may be given up to one year's credit for work completed at other universities but must normally register for a minimum of one year of full-time studies thereafter at Carleton and fulfil the thesis and comprehensive examination requirements. Students admitted with transfer of credits in a Ph.D. program may be required to pass a qualifying examination upon entry.
A candidate who has completed credits as a special student is not normally permitted to transfer such credits for degree credit in the Faculty of Graduate Studies and Research.
Special students enrolled in a graduate level course are subject to the special student regulations outlined in the Undergraduate Calendar.
6.2 Transfer of Credit After Admission
A student formally admitted to and eligible to register in a graduate program is not permitted to register at Carleton University at the same time in any other graduate program or as an undergraduate or special student. Should he/she do so, credits may not be transferred.
Similarly, if a student normally admitted to a graduate program at Carleton wishes to enrol in courses at another university, credit will be granted only if written permission is received from the Dean of the Faculty of Graduate Studies and Research. Such permission must be received in advance of registration for the course work. In no case will such transfer alter the maximum number of allowable transferred credits noted above.
7. Registration and Course Selection
7.1 The Calendar Year
The Faculty of Graduate Studies and Research divides the calendar year into three terms, and the academic year (September-May) into two terms; each term comprises about thirteen weeks of lectures or seminars. The first term of the academic year is designated as the Fall term (registration period at the beginning of September); the second term of the academic year is designated as the Winter term (registration period early in January); and the third term of the calendar year is designated as the Spring/Summer term (registration period in early May). The precise dates of registration for the Fall, Winter, and Spring/Summer terms are specified in the Academic Schedule section of this Calendar.
7.2 Course/Program Approval
Graduate students must have approval from their departmental supervisor of graduate studies for initial course/program registration, and for any subsequent course changes. This approval is also required for any undergraduate student who wishes to register in a graduate-level course.
Credit will be granted only for those courses and research activities for which the candidate is formally registered. An unregistered student is not entitled to attend lectures, tutorials, or seminars, and is not entitled to thesis supervision, examination privileges, or access to research facilities. A student will receive no credit for any work completed during a term in which he/she was not properly registered.
7.3 Student Records Information
As the University is committed to the integrity of its student records, each student is required to provide on the application for admission his/her complete, legal name. Any requests to change a name, by means of alteration, deletion, substitution, or addition, must be accompanied by appropriate supporting documentation. Upon making application for graduation, students may be asked to provide proof of their name.
Incorrect address information will delay the receipt of awards and student information. Students must notify the office of the Faculty of Graduate Studies and Research immediately of any change in:
The Ministry of Training, Colleges and Universities and Statistics Canada require that Carleton University provide to them information pertaining to a student's status and other selected personal information. Upon registration as a student, one is deemed to agree to the disclosure by Carleton University of the student's status and other selected personal information pursuant to any such requirement.
7.4 Revocation of Registration/Admission
The University may nullify an admission and revoke a registration if it finds that an applicant for admission or registration has, in the process, provided false or incomplete information.
7.5 Course Selection
A student proceeding to a graduate degree, diploma, or certificate must arrange his/her program according to the regulations of the Faculty of Graduate Studies and Research and the major department.
The course and thesis requirements of each graduate program are organized or defined in units of credits: 1.0 credit typically comprises three hours of lectures or seminars a week for two terms, or the equivalent; 0.5 credit typically comprises three hours of lectures or seminars a week for one term, or the equivalent.
To gain standing in a course, a student must meet the course requirements for attendance, term work, and examinations. Instructors will inform their classes by distributing written notices, before the last day for late registration, of the elements and their weighting that will contribute to the final grade, including (where applicable) attendance, class participation, essays, tests, laboratories, studio-workshops, other course-related work assignments, and final examinations.
These are arranged to allow students to take full advantage of all the resources of the University, even in areas or fields of a very highly specialized nature. Such arrangements are subject to the approval of the supervisor of graduate studies, who will arrange that a document spelling out the details of the topic, reading list, etc., is submitted to the office of the Faculty of Graduate Studies and Research before the last day for course changes in the term concerned.
7.8 Audit Course
Graduate students may register to audit 1.0 credit per program.
7.9 Course Numbering System
Each course is designated by an eight-character alphanumeric code. The first four letters indicate the department, school, or committee under whose auspices the course is offered. The four numerical digits following identify the specific course. The credit value is indicated in square brackets following the course number. The old Carleton course number (in parentheses) is included for reference, where applicable.
Prior to May 1, 1996
All students admitted and registered prior to May 1, 1996 are reminded that status is established by formal registration in the appropriate courses for each term of activity in the calendar year. Those students registering solely in a thesis, research essay, or independent research project will declare whether their status is full-time or part-time according to the definition in 7.11 and 7.12.
All students in this category will be eligible for post-residency fee rates for the duration of their program unless:
(i) a re-admission is required because the time for completion of degree has expired
(ii) a new admission is required in cases of an approved degree transfer or new degree admission.
In the cases noted above, students will lose their grandparent fee status and will be subject to the current fee rates, i.e., the same fee rates that apply to students initially registered and admitted after May 1, 1996.
After 1 May 1996
All students admitted and registered after May 1, 1996 should note:
(i) the elimination of post-residency status and fee rates associated with post-residency for all admitted graduate degree students. Post-residency is defined as those students in the second or subsequent year of full-time study in a master's program; third or subsequent year of full-time study in the School of Public Administration, School of Journalism and Communication, or School of Social Work; and third or subsequent year of full-time study in a Ph.D. program.
(ii) that full- or part-time status is established by admission status and initial program registration. Graduate students admitted and registered after May 1, 1996 who apply and are admitted as full-time students and who initially register as full-time students will be required to continue and complete their program as full-time students, and will be assessed full-time fees for the duration of their program; graduate students admitted and registered after May 1, 1996 who apply and are admitted as part-time students and who initially register as part-time students will be required to continue and complete their program as part-time students, and will be assessed part-time fees for the duration of their program.
7.11 Definition of Full-Time StatusFull-time course load for all students (admitted and registered prior to and after May 1, 1996)
A full-time graduate student will normally register in a minimum of 1.5 credits per term. An audit is not permitted as part of the 1.5 credits required per term to maintain full-time status.
In addition to the course load requirements described above, the following criteria for full-time status have been established by the Faculty of Graduate Studies and Research for all students (admitted and registered prior to and after May 1, 1996).
A full-time graduate student must:
(i) identify himself or herself at the point of first registration as a full-time graduate student
(ii) be considered a full-time graduate student by his or her supervisor
(iii) be designated as a full-time graduate student by the University
Students who are unsure of their status should contact the office of the Faculty of Graduate Studies and Research for assistance, at (613) 520-2525.
7.12 Definition of Part-Time Status
Part-time course load for all students (admitted and registered prior to and after May 1, 1996)
A part-time graduate student will normally register in a maximum of 1.0 credit per term, including audit courses.
In addition to the course load restriction described above, the following criteria for part-time status have been established by the Faculty of Graduate Studies and Research for all students (admitted and registered prior to and after May 1, 1996).
A part-time graduate student must:
(i) identify himself or herself at the point of first registration as a part-time graduate student
(ii) be considered a part-time graduate student by his or her supervisor
(iii) be designated as a part-time graduate student by the University
7.13 Change of Status from Full-Time to Part-Time
Students who have valid reasons for changing status from full-time to part-time for a term may apply for permission by:
It is understood that such a status change will be granted only in exceptional cases (e.g., for medical or other special reasons.)
Exemptions are normally granted for a term, but, in extraordinary circumstances, approval may be granted for a longer period.
7.14 Off-Campus Research
In the interest of enriching their learning experience, graduate students may arrange to undertake full-time studies or research at another institution or in the field. It should be understood that such activity would apply to only a part of the total program and that the off-campus period would not normally exceed twelve months.
Requests for permission to undertake full-time off-campus study or research must be submitted, well in advance, to the Dean of the Faculty of Graduate Studies and Research through the department concerned. Such requests should include the following information:
7.15 Inter-University Cooperation in Graduate Instruction
Under certain circumstances, it is permissible for a student admitted to a graduate degree program and registered at one Ontario university to follow an approved credit course at another university. All interested students should consult the chair of their department, prior to registration, in order to obtain further information on procedures and conditions of eligibility. In order for this procedure to be valid, students must be officially registered at their home institution by contacting the office of the Faculty of Graduate Studies and Research.
7.16 University of Ottawa
Carleton University and the University of Ottawa have developed a number of joint programs at the graduate level. The details of these are given under the appropriate academic unit later in this Calendar.
Where formal joint programs do not exist, a graduate student may be permitted to follow up to 2.0 credits at the University of Ottawa. Moreover, there are reciprocal arrangements worked out among departments, institutes, and schools at both universities to involve students, when it is desirable, in parts of the program of research and studies at the other institution. All interested students should consult the chair of their department, institute, or school, prior to registration, in order to obtain further information on particular departmental conditions of eligibility and procedures. In order for this procedure to be valid, students must be officially registered at their home institution by contacting the office of the Faculty of Graduate Studies and Research.
8. Continuous Registration
8.1 Loss of Status
Any candidate who remains unregistered in his/her degree program for three terms (twelve months) will lose his/her graduate status.
8.2 Continuous Registration in Thesis, Research Essay, or Independent Research Project
Any candidate (full-time or part-time), after initial registration in a thesis, research essay, or independent research project, must maintain this registration in all successive terms (including the term in which the student is examined) until his/her thesis, research essay, or independent research project is completed. Completion means modifications, any retyping involved, etc. Students should note that faculty approval to register in the thesis, etc, is given on the understanding that the student will be in regular contact with his/her supervisor, and that thesis research will be actively pursued in each term of registration.
8.3 Deposit of Thesis Copies
In the case of a thesis, registration must be maintained until five final copies are deposited in the office of the Faculty of Graduate Studies and Research. Should the final copies not be deposited in the office of the Faculty of Graduate Studies and Research by the last day for late registration in a given term, the student will be required to register for that term.
Students whose files have been closed as a result of failure to observe continuous registration requirements must apply for reinstatement if they wish to continue their studies. If reinstated, students must pay a reinstatement charge, which consists of $55 plus the equivalent of 1.0 credit tuition fees for each term in which they failed to register.
The reinstatement charge is a tuition fee and therefore is defined as eligible for income tax deduction.
8.5 Exemption from Registration
Students who have valid reasons for not registering for a term may apply for permission to remain unregistered by:
A charge of $55 per term for leave of absence must accompany each request.
It is understood that such an exemption from registration will be granted only in exceptional cases (for example, medical or other special reasons).
Exemptions are normally granted for one term, but in extraordinary circumstances an exemption may be granted for a longer period.
When exemption from registration for a term or terms has been approved by the Dean of the Faculty of Graduate Studies and Research, this period will be exempt from the overall time limit allowed for completion of the program.
8.6 Off-Campus Registration
Students who have been permitted to study off campus while registered full-time at Carleton, may register using Touchtone TelephoneRegistration.
8.7 Course Changes
A course change is the addition or deletion of one or more individual courses by a registered graduate student. This is the only acceptable procedure for revising or correcting a graduate student's registration. All course changes must be approved by the student's department.
Note: The deadline dates for course changes are stipulated in the academic schedule of this Calendar.
A graduate student wishing to terminate his/her registration in a graduate program (that is, drop all courses) must consult with his/her department prior to withdrawal.
Note: This only applies to thesis or research essay registration.
9.1 General Remarks
Final examinations in courses will be held at the times indicated in the academic schedule. Graduate students must obtain grades that meet the standards outlined in Section 11, Academic Standing, and that satisfy the specific requirements of the department concerned.
9.2 Special/Deferred FinalExaminations
A graduate student who is unable to write a final examination because of illness or other circumstances beyond his/her control, or whose performance on the examination has been impaired by such circumstances, may apply to write a special or deferred final examination. Such an application will be considered only if it is submitted in writing to the Dean of the Faculty of Graduate Studies and Research within two weeks of the examination.
If the student has been seen at the University Health Services, the office of the Dean will confirm the illness by contacting the treating physician. If the student has consulted a physician outside the University, he/she will be required to submit a statement from the physician confirming the illness.
In cases other than illness, appropriate documents will be required.
Students with special needs may also apply for special/deferred final examinations by contacting the Faculty of Graduate Studies and Research.
9.3 Master's Examinations and Deadlines
In addition to any examination which may be required in individual courses, a master's candidate who is writing a thesis will be expected to undertake either an oral defence of the thesis or a comprehensive examination in his/her field of specialization, or both. Please refer to Thesis Specifications, Section 12.5, Master's, for submission deadlines. When the degree is taken by course work, a comprehensive examination may be required.It is important to note that individual departments may have additional or particular requirements.
Some departments specify deadlines for the submission of thesis proposals and for comprehensive examinations. Students should check the Calendar entry for their department.
9.4 Doctoral Examinations and Deadlines
Doctoral candidates may be asked to pass a qualifying examination at the beginning of their residence at Carleton University.
A comprehensive examination covering prescribed fields will normally be undertaken one year prior to the thesis presentation. This examination (oral or written, or both) may include any material considered fundamental to a proper comprehension of the field of study.
After the thesis has been received and accepted for examination, a final oral examination on the subject of the thesis and related fields will be held. Please refer to Thesis Specifications, Section 12.5, Doctoral, for submission deadlines.
Some departments specify deadlines for the submission of thesis proposals and for comprehensive examinations. Students should check the Calendar entry for their department.
9.5 Comprehensive Examinations
The date, place, and time of comprehensive examinations will be announced at least two weeks in advance. An examining board will be appointed according to the guidelines laid down by the Faculty of Graduate Studies and Research.
9.6 Unsatisfactory Grades
If the comprehensive examination is graded Unsatisfactory, the department may permit the candidate to repeat the examination. If the comprehensive examination is graded Unsatisfactory for a second time, a request by the department that the candidate be allowed to continue in the program would require the approval of the Faculty of Graduate Studies and Research.
The comprehensive and thesis examination processes must be conducted according to the principles and practices prescribed by the Faculty of Graduate Studies and Research.
10. Grading System
10.1 Letter Grades
Carleton University employs the twelve-point system of letter grades to represent standing in graduate lecture courses, directed studies, seminars, tutorials, and some research essays. The letter grades used and the grade point equivalents are as follows:
The following percentage equivalents apply to all final
grades at Carleton.
10.2 Other Grading Notations
Under certain defined circumstances, notations are used instead of letter grades to represent standing. The only notations permissible in the Faculty of Graduate Studies and Research are the following:
10.3 Release of Grades
Grades can be accessed through the Touchtone Telephone System for each student as soon as the grades are available after the end of the fall and winter terms of the Fall/Winter session and after the end of the spring session. Transcripts required for professional and graduate schools should be ordered well in advance of any deadline set by these institutions. Students are advised that no official transcripts will be released by the University until all outstanding accounts due have been paid.
11. Academic Standing
11.1 Qualifying-Year Program
Students should note that admission to the master's program from qualifying year is governed by the admission requirements in Section 2, Admission Requirements and Eligibility.
11.2 Master's Program
A grade of B- or better must normally be obtained in each course credited towards the master's degree. A candidate may, with the recommendation of his/her department and the approval of the Dean of the Faculty of Graduate Studies and Research, be allowed a grade of C+ in 1.0 credit. Some departments do not permit the C+ option; students should check carefully to see if the department in question has a B- minimum rule.
11.3 Doctoral Program
Doctoral students must normally obtain a grade of B- or better in each course credited towards the degree.
11.4 Departmental Evaluation
In addition to the above requirements, departments will undertake a periodic evaluation of a student's progress in his or her overall program of studies and research to determine whether that progress is satisfactory. In the event that progress is deemed unsatisfactory, the department may recommend to the Dean of the Faculty of Graduate Studies and Research that the student be required to withdraw.
11.5 Religious Accommodation
Carleton University accommodates students who, by reason of religious obligation, must miss an examination, test, assignment deadline, laboratory, or other compulsory event.
Accommodation will be worked out directly and on an individual basis between the student and the instructor(s) involved. Students should make a formal request to the instructor(s) in writing for alternative dates and/or means of satisfying requirements. Such requests should be made during the first two weeks of any given academic term*, or as soon as possible after a need for accommodation is known to exist, but in no case later than the penultimate week of classes in that term. Instructors will make reasonable accommodation in a way that shall avoid academic disadvantage to the student.
Students unable to reach a satisfactory arrangement with their instructor(s) should contact the Director of Equity Services. Instructors who have questions or wish to verify the nature of the religious event or practice involved should also contact this officer.
* When a student's presence is required prior to the date on which classes begin (e.g. For field trips or Orientation activities) any student who cannot meet this expectation of attendance for reasons of religious accommodation should notify the appropriate Faculty Registrarial Services Office in advance.
12. Thesis Requirements
Guidelines for the preparation of graduate theses and information on the procedures for examination of graduate theses are available on the World Wide Web at: www.gs.carleton.ca. This information is also available in the Graduate Student Handbook, which is produced jointly by the Faculty of Graduate Studies and Research and the Graduate Students' Association.
12.1 General Remarks
The thesis is a major requirement of most programs and, in conjunction with the research for it, makes up at least one half of the time normally required for the program. The thesis must be expressed in a satisfactory literary form, consistent with the discipline concerned, and must display a scholarly approach to the subject and thorough knowledge of it. A critical review of previous work related to the subject should usually be given.
A candidate will not be permitted to submit a thesis for which he or she has previously received a degree; however, with the permission of the Dean of the Faculty of Graduate Studies and Research, he or she may incorporate into the thesis material that was included in a previous thesis.
12.2 Master's Thesis
The master's thesis should embody the results of successful scholarly research in a specialized area. It should exhibit the candidate's knowledge of recognized techniques of investigation and critical evaluation, and be presented in an organized and systematic way.
12.3 Doctoral Thesis
The doctoral dissertation must report, in an organized and scholarly fashion, the results of original research. The thesis must be a contribution to knowledge, and must demonstrate the candidate's ability to undertake sustained research and to present his/her findings in an appropriate manner.
12.6 Licence to the University and to the National Library of Canada
In the interest of facilitating research by members of the Carleton community and by interested outsiders, and in consideration of his/her having been accepted as a graduate student at Carleton, the student author of a thesis or dissertation submitted in partial fulfillment of the requirements for an advanced degree shall grant to the University and to the National Library of Canada a license to make single copies or microfilms, solely for the purpose of private study and research, in response to written requests from individuals, libraries, universities, or similar institutions.
It is understood that the student author retains other publication rights, and that neither the thesis nor extensive extracts from it may be printed or otherwise reproduced without the author's written permission.
12.7 Withholding of Thesis Deposition
If, at the time of submitting his/her thesis, the student elects to protect any rights to immediate commercial publication, or to obtain a patent which may arise from his/her research, or to keep his/her thesis out of circulation for other reasons, he/she may apply in writing to the Dean of the Faculty of Graduate Studies and Research requesting that the thesis be withheld from deposit in the library:
The student must submit any request for extension of the restriction one month prior to the termination of the previous period. The student and his/her supervisor will be required to justify the extension of the restriction. Subsequent requests must follow the same procedure.
13. Time Limits for Program Completion
13.1 General Remarks
There are maximum time limits for the completion of programs. Candidates may also be subject to time constraints prescribed by individual departments to ensure orderly progress through the stages of their programs.
13.2 Master's Program
These limitations are calculated from the date of initial registration in the master's program.
Combined Full-Time and Part-Time in 10.0 credit Master's Programs in the School of Public Administration, the School of Journalism and Communication, and the School of Social Work
A master's candidate who elects to complete his/her program by a combination of full-time and part-time study must complete the degree requirements within an elapsed period of eight calendar years after the date of initial registration in the master's program.
13.3 Doctoral Program
13.4 Exemption from Time Limit
When exemption from registration for a term or terms has been approved by the Dean of the Faculty of Graduate Studies and Research, this period will be exempt from the overall time limit allowed for completion of the program. A charge of $55.00 per term of exemption from the time limit must accompany each request.
13.5 Extension of Time Limit
In exceptional cases, an extension of time permitting further registration (one or two terms) may be granted to a candidate whose recent progress, as judged by the department, has been otherwise satisfactory. Requests for extension of time should be directed to the Dean of the Faculty of Graduate Studies and Research through the department concerned.
A charge of $55 per term of extension beyond the normal time limit must accompany each request.
13.6 Grade Review
Within two weeks of the release of grades or the announcement of examination by committee (comprehensive examination, research essay or thesis) results, a graduate student may request, through the Dean of the Faculty of Graduate Studies and Research, that one or more of his/her grades or results be reviewed. The results of examination by committee (including comprehensive, research essay or thesis examinations) will only be reviewed on procedural grounds. Grades for other courses will be reviewed through the submission of all or part of the written coursework anonymously to two re-readers, whose average grade will replace the original of the reviewed work. Parts of grades based on non-written work (e.g., participation) will not be reviewed. The charge for such a review is $50, which must accompany the review request. Note: The review process will not take place if the fee is not remitted. If the grade is raised, the $50 charge is refundable.
13.7 Program Review
A graduate student has the right to request a review of decisions made concerning his/her graduate status or any other ruling relating to his/her program. All such requests are to be made in writing to the Dean of the Faculty of Graduate Studies and Research.
13.8 Records Retention Policy
Since 1990 the University has implemented a records retention policy which provides for the destruction of student file folders and their contents after a period of ten years has elapsed since the last registration. This policy applies to those students who are formally admitted and registered in degree programs. Further information on this policy can be obtained by contacting the Faculty of Graduate Studies and Research.
14. Instructional Offences
The Senate of the University has enacted the following regulations for instructional offences at the graduate level:
Any student commits an instructional offence who:
(a) cheats on an examination, test, or graded assignment by obtaining or producing an answer by deceit, fraud, or trickery, or by some act contrary to the rules of the examination
(b) submits substantially the same piece of written work to two different courses. Minor modifications and amendments or changes of phraseology do not constitute a significant and acceptable reworking of an essay or paper
(c) contravenes the regulations published at an examination or which are displayed on the reverse side of a properly authorized examination booklet
(d) commits an act of plagiarism. Plagiarism will be deemed to have occurred when a student either:
(e) disrupts a class or other period of instruction if he or she:
(f) Any student found in violation of these regulations may be:
Allegations of instructional offence may be investigated by instructors and/or departmental chairs and, in all cases, will be reported to the faculty dean. The dean will promptly advise, in writing, the student and the University Ombudsman of the allegation and of the student's rights. The dean will review the allegation and if not resolved at that level, the allegation becomes subject to final disposition by a tribunal appointed by the Senate. Information about procedure governing tribunals is available from the Clerk of the Senate, Room 607, Robertson Hall.
15. Offences of Conduct
Offenses of Conduct--Discrimination and Harassment
The University has in place policies and procedures to deal with allegations of discrimination and harassment, including sexual harassment. These are outlined in detail in the Carleton University Human Rights Policies and Procedures, effective May 1, 2001 and which can be found on the Carleton Web site under Equity Services. :
Unacceptable conduct is outlined in the policy and includes discrimination or harassment based on race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, political affiliation or belief, sex, sexual orientation, gender identity, age, marital status, family status, or disability/handicap within the meaning of the Ontario Human Rights Code. Unacceptable conduct also includes threatening, stalking and unwelcome communication either in person or through electronic or other means. For the three policy sections below, the definition of prohibited behaviour is described in the italicized section which follows.
From the Anti-Racism and Ethnocultural Relations Policy
"6. The University prohibits discrimination and harassment, including conduct on the basis of race, ancestry, place of origin, colour, ethnic origin and citizenship that:"
From the Gender Equality Policy
"6. The University prohibits discrimination and harassment, including conduct on the basis of sex, gender or gender identity that:"
From the Sexual Orientation Equality Policy
"5. The University prohibits discrimination and harassment, including conduct on the basis of sexual orientation or perceived sexual orientation that:"
From the Sexual Harassment Prevention Policy
Enforcement of this policy is carried out according to the procedures established in the policy. The procedures include the provision of advice and information to complainants and respondents and allow for various methods of informal resolution, including mediation.
Students with concerns regarding discrimination, harassment, stalking, sexist or racist behaviour, or any other prohibited action as outlined in the Human Rights Policy, should call or meet with a member of Equity Services for advice and guidance on how to handle the situation. This service is confidential and does not compel the student to take any further action.
Formal complaints must be made in writing and directed to the Dean or Vice President responsible for the area where the complaint took place. Staff in Equity Services are available to assist with the preparation of a formal complaint. Complaints must be made within 12 months after the last alleged incident of discrimination or harassment unless exceptional circumstances apply in which case the University Secretary may grant an extension of up to an additional 12 months.
The procedure for formal complaints is outlined below:
Information about procedure governing tribunals is available from the Clerk of Senate, 607 Robertson Hall.
16. Appeals and Petitions
16.1 Criteria and Procedures
Assuming that a graduate student has exhausted all avenues of appeal and petition with the Dean of the Faculty of Graduate Studies and Research (questions regarding the appeals process can be directed to the Office of the Dean at (613) 520-2518), a graduate student may appeal the decision of the University to deny the award of degree or the required withdrawal of the student to the Senate upon certain specific grounds.
Such grounds are the allegation by the student that the student has been denied a degree or forced to withdraw because of some mistake, error, or improper conduct by the University, its officers, or employees.
A graduate student may petition the Senate to grant a degree or to stay a decision of required withdrawal on compassionate grounds.
Such appeals and petitions must be submitted in writing, within ninety days of receipt by the student of the decision which is to be appealed or petitioned, to the Clerk of the Senate, Room 607, Robertson Hall.
17.1 Conferring of Degrees
On the recommendation of the Faculty of Graduate Studies and Research and with the approval of the Senate of the University, degrees are conferred by the Chancellor in the spring and fall of each year.
17.2 Application Deadlines
Candidates may have their degrees certified in February each year; they must apply by December 1. Students expecting to graduate at the Spring Convocation must apply for graduation in the Graduate Studies and Research office by February 1. Those expecting to graduate at the Fall Convocation must apply by September 1.
In addition to University and Graduate Faculty Regulations, all Engineering departments share the following procedures.
Programs of study are offered by the Faculty of Engineering leading to the degrees of Master of Engineering and Doctor of Philosophy in Aerospace, Civil, Electrical, Environmental and Mechanical Engineering; to the degree of Master of Engineering in Materials Engineering, and Telecommunications Technology Management; to the degree of Master of Applied Science, and, in cooperation with the Faculty of Science, to the degree of Master of Science in Information and Systems Science.
Most graduate programs in the engineering departments at Carleton University and the University of Ottawa are administered through joint institutes in three engineering disciplines. The Ottawa-Carleton Institute for Electrical and Computer Engineering was established in 1983; for Mechanical and Aerospace Engineering in 1984; and for Civil Engineering in 1984. Each of these institutes combines the research strengths and resources of departments of engineering at Carleton University and at the University of Ottawa, and provides a framework for interaction. The institutes are also concerned with applications for graduate programs and graduate course offerings.
Programs leading to master's and Ph.D. degrees are available through the institutes in a wide range of sub-disciplines in each department.
The areas of current research, the research facilities available, and the graduate courses offered are given in the following pages for the four departments of the faculty:
Both the master's and Ph.D. programs may be undertaken on a full-time or part-time basis.
General information on awards and financial assistance is given in that section of this Calendar.
A limited number of students who are not degree candidates may be admitted to each graduate engineering course. Credit earned as a special student normally cannot be credited towards a graduate degree in engineering.
18.1 Computing Facilities
Computing facilities available to engineering students include the university's central Honeywell mainframes with time-sharing terminals. In addition, two VAX minicomputers, numerous SGI, SUN, and Apollo workstations, and many microcomputers reside in the engineering departments. Several other computers within the Faculty are in use for data acquisition and specific research projects.
18.2 Research in an Outside Institution
A student may apply for permission to carry out his/her research, in part or whole, in an outside institution (for example, industrial, governmental, or university laboratory). Such an application, addressed to the Dean of the Faculty of Graduate Studies and Research through the Dean of Engineering and Design, should:
18.3 Part-time Thesis Research
A part-time research program may be permitted if the conditions for the "presence" of the student (outlined under faculty regulations) are satisfied. It is the responsibility of the research supervisor to define the fraction of full-time research engaged upon by the student so that this can appropriately be credited to his/her program and assessed for payment of tuition fees. Before permission to undertake research on a part-time basis can be granted, the student must submit in writing, to the Dean of the Faculty of Graduate Studies and Research through the Dean of Engineering and Design, a statement of his/her proposed manner of working part time, supported by a letter of approval from his/her employer.
18.4 Waiver of Thesis
A candidate for the master's degree who has, before admission, completed independent research or development projects of an adequate level of accomplishment, may apply to the chair of the department concerned for a waiver of the thesis requirement. Such application must be made at the time of initial registration, and must be supported by copies of published reports describing the work. If the application is approved, the candidate must complete ten 0.5 credits, six of which must be graduate-level courses in engineering, to fulfil the requirement for the award of a degree without a thesis. A candidate who has been granted a waiver of the thesis requirement may be required to take an oral examination on the subject of one of his/her published papers and topics related to his/her field of specialization.
18.5 Transfer of Credit
Normally, 1.0 credit completed at another university may be accepted in partial fulfillment of degree requirements, provided that the course is appropriate to the candidate's program at Carleton University. Under special circumstances, a second 1.0 credit may be allowed. Refer to Section 6 of the General Regulations section of this Calendar for details of the rules governing transfer of credit.
18.6 Transfer from Master's to Ph.D. Program
A student who shows outstanding academic performance and demonstrates high promise for advanced research during the full-time master's program at Carleton University may, subject to meeting the requirements below, and with the approval of the admissions committee of the joint institute administering his/her graduate program, be permitted to transfer into the Ph.D. program without receiving the master's degree. Such a student must complete the course requirements and thesis registration requirements of the master's program, but is exempted from submission of the thesis.
A student wishing to transfer should apply to the chair of his/her department. If the department and the Faculty of Graduate Studies and Research approve the application, the candidate will be required to take the comprehensive examination for the Ph.D. The requirements for the comprehensive examination will include the submission of a report on research to date, and a research proposal for the Ph.D.
After successfully passing the comprehensive examination, the student will be admitted to the Ph.D. program with normal program requirements (but with the comprehensive examination to his/her credit). If unsuccessful, he/she will remain in the master's program and be required to submit the thesis in the usual way.
18.7 Faculty Regulations
Graduate students in the Faculty of Engineering are governed by the section of this Calendar entitled General Regulations, and by the regulations stated in this section.
All graduate students in the Faculty of Engineering must obtain satisfactory grades in their course work, must make satisfactory progress in their research if a thesis is included in their program, and must satisfy the following criteria of activity or "presence" in the program:
18.8 Thesis Regulations
The thesis must represent the result of the candidate's independent research or development work, undertaken after admission to graduate studies at Carleton University. Experimental or theoretical results previously published by the candidate may be used only as introductory or background material for the thesis. A candidate may be permitted to carry on thesis research work off campus, provided the work is approved in advance, and arrangements have been made for supervision of thesis research activities by a faculty member of Carleton University. A part-time student may use the Faculty of Engineering laboratory facilities for on-campus thesis research and development activities.
Each candidate submitting a thesis will be required to undertake an oral examination on the subject of the thesis and related fields.
18.9 Registration and Course Selection
18.10 Masters Degrees in Engineering
M.A.Sc. by Thesis
M.Eng. by Course Work
Specific program requirements are detailed in the departmental sections of this Calendar.
18.11 Ph.D. in Engineering
For admission to the Ph.D. program, an applicant must normally hold a master's degree in engineering (or its equivalent) and, by his/her previous program of study and scholastic record, demonstrate a capacity for advanced study and research. Experience gained while working in an engineering or research environment will be taken into account when assessing an application. The applicant must specify his/her intended field of research.
The specific program requirements for the Ph.D. degree are the following:
An advisory committee with at least three members will be appointed by the department soon after a student's first registration. It has the responsibility of ensuring that conditions for the pursuit and completion of the student's program are fulfilled, and it reviews his/her program at least once a year.
The comprehensive examination is held approximately one year after initial registration in the program in the case of full-time students, and at an equivalent time in the case of part-time students. The purpose of the examination is threefold:
The student is required to present his/her research proposal, and to be subjected to oral and written examination in appropriate fields of study. He/she will be informed by the advisory committee of the specific requirements of the examination. Having successfully completed the comprehensive examination, the student becomes a doctoral candidate.