B. Academic Regulations for Degree Students
5.0 Admission and Residency Regulations
5.1 Transfer of Credit Prior to Admission
When a student is considered for admission, credit may be granted for individual courses successfully completed at other recognized, degree-granting institutions, if:
- the individual courses are relevant to a student's proposed program; and
- the appropriate academic department recommends such action.
Each application is evaluated on its own merits.
5.2 Transfer of Credit Subsequent to Admission
Letter of Permission
Students who have been formally admitted to a degree or certificate program may take courses at other universities on Letters of Permission, and have the credits transferred to their Carleton programs. The following conditions must be met:
- the student must have completed successfully at least 4.0 credits at Carleton University;
- the student must meet the minimum CGPA requirements for graduation in his or her degree;
- the student must obtain formal approval from the Registrar's Office prior to commencing each course.
Grades for successfully completed courses taken on Letters of Permission and Exchange (not including the University of Ottawa Exchange) will not be transferred. A course taken on Letter of Permission and failed is counted as a discredit and is recorded with the grade Uns (Unsatisfactory). A higher level of performance may be required in a course that would have contributed to any programmatic CGPA had the grade been transferred. Such a course with a passing grade below the minimum required will not count towards the degree, but will be counted as discredit.
University of Ottawa Exchange Agreement
Degree Students may register to take courses at the University of Ottawa to be credited to their Carleton University degree. The following regulations apply:
- Students must be registered in a degree program and must be in Good Standing . In the case of first-year studies, a maximum of two half-credit courses may be taken at the University of Ottawa that year.
- Only courses to be credited as part of the current degree requirements at Carleton may be taken under the terms of the exchange.
- At any registration, the cumulative total number of credits taken at Carleton and counting towards the degree must be greater than the total number of credits taken and/or proposed to be taken at the University of Ottawa.
- Courses taken under the Exchange Agreement shall not count as courses taken at Carleton under regulations requiring a minimum number of Carleton credits.
- Grades for courses taken on the Exchange Agreement will be reported on the Carleton transcript and will be included in the calculation of the CGPAs. Applications and information about deadlines and registration procedures are available at the Registrar's Office. Students should note that space in courses may be limited and therefore applications should be filed well in advance of registration.
Students should consult the Registrar's Office for application forms and information on procedures and deadlines.
Students withdrawing from exchange agreement courses must notify the Registrar's Office by the appropriate deadlines, or a grade of Abs or F may be recorded. There may be financial implications.
International Exchange Agreements
Undergraduate students may be eligible to take advantage of other exchange agreements with universities throughout the world. Unless otherwise specified in a specific exchange agreement or Senate-approved program regulation, the minimum academic requirement is second-year standing or higher and a minimum overall CGPA of 7.0. For details on these exchanges, students should consult with the International Student Services Office at least one year in advance of the proposed exchange.
5.3 Minimum Number of Carleton Credits (Residency and Advanced credits)
5.3.1 Residency Credits
To be eligible for graduation with a Carleton degree, certificate or diploma, each student must present a certain number of credits earned at Carleton University which have not been presented to fulfill any degree that has been previously awarded including a degree or degrees at Carleton University. These are referred to as residency credits. Courses taken under the University of Ottawa Exchange Agreement do not count as residency credits.
All degree students must present a minimum of 5.0 residency credits at graduation, with the following exceptions:
The minimum number of residency credits for students in the B.Eng., B.I.D, B.I.T. and B.A.S. Design program is half of the total number of credits required for the program. The residency requirement for B.A.S. students not in Design is the standard minimum of 5.0 residency credits at graduation.
To obtain an undergraduate certificate from Carleton University, students must present residency credits including a minimum of 4.0 credits taken at Carleton. The residency for certificates taken concurrently with a Carleton degree may be satisfied with credits used also to satisfy the degree residency requirement.
5.3.2 Advanced Credits
The credits presented at graduation that are credits completed at Carleton after admission, credits completed at Carleton within the last ten years for which advanced standing has been granted and credits completed as part of the University of Ottawa Exchange or another formal domestic or international Exchange, must include:
- For Honours degrees, at least 3.0 credits in the major and at the 3000-level or above;
- For Combined Honours degrees, at least 1.5 credits in each major and at the 3000-level or above;
- For Major degrees, at least 3.0 credits in the major and at the 2000-level or above;
- For General degrees, at least 3.0 credits in the major and at the 2000-level or above;
- For any Minor, Concentration or Specialization, at least 2.0 credits;
- For a certificate or diploma, all required courses.
