Graduate Calendar Archives: 1998 / 1999

1. This Calendar is published several months in advance of the 1998-99 academic year. The University reserves the right to change fees, charges and refund policies without notice.

2. Tuition fees include laboratory and survey camp fees, where applicable. In addition to tuition, compulsory miscellaneous fees are also assessed.

3. The following are the fee assessments for the 1997-98 Fall/Winter Session. Fees are subject to revision and therefore the 1998-99 Fall/Winter Session Registration Instructions and Class Schedule booklet, available July, 1998, should be consulted for any revisions to the following amounts.

4. Please refer to Notes p. 34 for further explanations of some of the following fee components.

Subject to approval by the Dean of the Faculty of Graduate Studies and Research, the following categories of International graduate students are exempt from the international students’ fee indicated above and will instead be assessed the regular tuition fee:

1. Persons who are permanent residents within the meaning of the Immigration Act.

Note: A person who has met “all the preliminary requirements” for permanent residency status, and who can present a letter from Canada Employment and Immigration confirming this, will be assessed regular tuition fees. Such letters must be dated before November 1 and presented before December 18 for the Fall term and dated before February 1 and presented before March 1 for the Winter term.

2. Dependents of Canadian citizens or Permanent Residents.

3. Persons or dependents of persons who have been recognized as Convention Refugees within the meaning of the Immigration Act or who applied for Convention Refugee Status prior to January 2, 1989.

4. Persons or dependents of persons admitted to and remaining in Canada who have official accreditation from the Canadian Department of Foreign Affairs and International Trade as a diplomat, consular officer, representative or official accredited to Canada by the Canadian Government or who have been admitted to Canada under the Visiting Forces Act.

5. Persons or dependents of persons admitted to and remaining in Canada under Clause 10, (c) of the Immigration Act, 1976, for the purpose of engaging in employment (other than graduate teaching and research assistants).

6. Participants in an Ontario government sponsored exchange agreement.

Note: A dependent includes his/her spouse; unmarried child; or spouse’s unmarried child. The dependent status must be fully documented and must have been established a minimum of three years before the student’s application for exemption.

All persons 60 years of age and over as of the last day for late registration may register in degree-credit courses and have their tuition fees waived. The charge to these students is a $2.50 per term registration fee.

The late registration charge applies when payment arrangements over the phone or in-person are made on the first day of classes or later, when mail-in or telebank payments are received in the Business Office on the first day of classes or later, or when a registration payment is returned to the University as non-negotiable and is not replaced before the first day for late registration (see The Academic Year, p. 11) and is non-refundable.

Full-time Students $120.00
Part-time Students $  24.00

Full-time and part-time fees are payable in full, by term. Winter-term courses registered for in September are payable on or before January 15.

Scholarships, bursaries, and loans administered by the University shall be applied first to fees, provided this is not contrary to the terms of the award.

Personal cheques will be accepted for payment of accounts but the University reserves the right to cancel the use of this method by any student if it is abused. A service charge of $12.50 will be made for each cheque returned to the University as non-negotiable for any reason. Students are requested to have their own cheque forms available when making payments. Any payment returned to the University as non-negotiable must be replaced before the first day for late registration (see The Academic Year, p. 11) or the late registration charge will apply (see above).

1. Appeals

To cover administrative costs, the charge for each appeal is $50.00, which is refundable if the appeal is successful.

2. Application

To cover administrative costs, a non-refundable charge of $35.00 (Cdn. or U.S. Funds) is required with each application.

3. Certificates for Income Tax Purposes

Tuition Certificates and Certificates of Attendance for income tax purposes will be available from the Business Office by the end of February. Students will be charged $15.00 in advance for each duplicate/replacement tax certificate requested.

4. Convocation Charge

A charge of $30.00 applies to all graduates who attend Convocation. This charge is intended to help defray the costs associated with the event, including the provision of gowns and hoods and the rental of facilities. Payment of this charge must be made, by cash or cheque, at the time graduating students collect their gowns and hoods.

5. Diplomas

Diplomas are issued at the time of graduation or are mailed to students who are unable to attend Convocation ceremonies. Students who require a replacement diploma due to loss or damage of their original diploma may order a Display Diploma by contacting the Office of Admissions and Academic Records, 405 Robertson Hall, 1125 Colonel By Drive, Ottawa, Ontario K1S 5B6. The charge for a Display Diploma is $80.00 (unframed) $140.00 (framed).

6. Exemption from Registration/Leave of Absence

Students may request a leave of absence from their program in accordance with the terms set out in Section 8.5 of the General Regulations (see p. ). A charge of $50.00 per term for leave of absence must accompany each request.

7. Extension of Time

Students may request an extension of time beyond the normal time limits required to complete their program as set out in Section 13.5 of the General Regulations (see p. ). A charge of $50.00 for each term of extension beyond the normal time limit must accompany each request.

8. OSAP Assignment Charge

A charge of $35.00 applies to all students using the OSAP assignment fee payment method.

9. Reinstatement

Students who fail to observe continuous registration requirements must apply for reinstatement if they wish to continue their studies. If reinstated, students must pay a reinstatement charge which consists of $50.00 plus the equivalent of the prevailing 1.0 credit tuition fee for each term in which they failed to register.

10. Replacement of Student Identification Cards

A charge of $20.00 will be assessed for the replacement of student identification cards or the re-issuance of a validation sticker within the session, payable at the time of replacement or re-issuance. Returning students will be required to pay this amount before obtaining a new card at registration in the event that the student’s card is not available for validation. The identification card remains the property of Carleton University and it may be cancelled or withheld at the discretion of the University.

11. Transcripts

Each student will be eligible for one free transcript at graduation. All other transcript requests will be processed after payment is made in advance at the Business Office, at the rate of $8.00 per transcript. Mailing address: Transcript Clerk, 405 Robertson Hall, 1125 Colonel By Drive, Carleton University, Ottawa, Ontario, K1S 5B6. (Enclose $8.00 per transcript.)

An extra charge per transcript will be added to offset the cost of faxing transcripts at the request of students as follows:

Ontario $3.25
Rest of Canada 5.25
Outside Canada 8.50

Students who withdraw from a course, or from the University, are required to do so by using the Touchtone Telephone Registration System, or by notifying the office of the Dean of Graduate Studies and Research in writing. The effective date of withdrawal is the date recorded by the touchtone registration system or the date of receipt of notice of withdrawal by the office of the Dean of Graduate Studies and Research. Fee adjustments are calculated solely on the basis of the effective date of withdrawal/change, and according to the following procedures.

Fees for all students are assessed and adjusted weekly, as of Fridays at midnight if the status (full-time/part-time) for a term changes. If the status (full-time/part-time) remains unchanged at Friday midnight, even if several course changes were made during the week, no fee adjustment occurs.

The Accident/Sickness Insurance and dental plan fees will apply whenever a student’s status is assessed at the full-time rate. For complete withdrawals, these fees will be included in the fee adjustment up to midnight Friday, September 11, 1998. For complete withdrawals after September 11, 1998, changes to part-time or students wishing to opt out of the plans, the accident/sickness insurance fee is refundable only through application to the CUSA office before October 1 (February 1 for January registrants not registered in the previous term) and to the GSA office for the dental plan before October 1. (Dental plan fees are not assessed to new January registrants).

Late registration charges are non-refundable.

The schedule below applies to all categories of fees. A registration charge or percentage adjustment to the assessed Composite Tuition and Compulsory Miscellaneous Fees (see p. 32-33) will be made according to the schedule. Note that course loads are assessed as of midnight Friday each week during the teaching term.

Fees are due and payable at the time of registration. Should a student fail to complete the payments as arranged at registration, or fail to make satisfactory arrangements for the discharge of fees or other outstanding amounts by the last payment due-date, the University reserves the right to cancel the student’s registration. All charges and outstanding fees accrued to the date of cancellation will remain due and payable on the student’s account.

Registration shall not be complete until a satisfactory arrangement has been made for the payment of fees, and may be cancelled should the student fail to meet these arrangements.

If students owe the University any money at the end of an academic session their accounts become delinquent. Students with delinquent accounts will not have access to final grades, including official transcripts, and will not be permitted to register again until all monies owing have been paid in full by cash or certified cheque.

The University reserves the right to use any legal means to reclaim monies owing.

Telephone: 520-3623

Rent is charged for the use of locker space during the academic year. Lockers are allocated on a first-come first-served basis and may be shared. Locks will be removed from lockers occupied by unauthorized persons and the contents turned over to the Parking office. A fine will be imposed when contents are released. No refunds or exchanges will be made.

Lockers must be vacated by May 1 for the Fall/Winter session and by August 20 for the Summer session, after which they will be cleared and the contents treated as abandoned and will be disposed of by the University without further notice. Lockers are not a safe space to store valuables. The University assumes no responsibility for lost, stolen or damaged articles.

Telephone: 520-3623

Permission to park on the campus is granted, for a charge, to students and others associated with the University, but this permission is conditional upon co-operation in the observance of the regulations. Penalties will be imposed for infractions and, under certain circumstances, cars will be towed away at the owners’ risk and expense. Security officers are authorized to issue City of Ottawa traffic tickets on campus. Fines for City of Ottawa tickets are set by the city and may vary from time to time. Any vehicle not displaying a valid Carleton Permit is subject to this type of ticket.

Examination grades will be withheld from students owing sums of money to the University. Unless cause can be shown, the third infraction may lead to withdrawal of parking privileges. The regulations related thereto are available in the Parking office. Students and staff who bring cars to the campus are expected to make themselves familiar with these regulations.