13.   Time Limits for Program Completion

13.1  General Remarks

      There are maximum time limits for the completion of programs.
      Candidates may also be subject to time constraints prescribed
      by individual departments to ensure orderly progress through
      the stages of their programs.

13.2  Master's Program

      (a)  Full Time

           Full-time master's candidates must complete their degree
           requirements within six terms of registered full-time
           study. Students admitted to a ten-course master's program
           (that is, in the School of Public Administration, the
           School of Social Work and the School of Journalism and
           Communication) must complete their degree requirements
           within nine terms of registered full-time study.

      (b)  Part Time

           A part-time master's candidate must complete his/her
           degree requirements within an elapsed period of six
           calendar years after the date of initial registration.
           Students admitted to a ten-course master's program (that
           is, in the School of Public Administration, the School of
           Social Work and the School of Journalism and
           Communication) must complete their degree requirements
           within an elapsed period of eight calendar years after
           the date of initial registration.

      (c)  Combined Full Time and Part Time

           A master's candidate who elects to complete his/her
           program by a combination of full-time and part-time study
           is governed by the following elapsed-time limitations:
           five calendar years if the candidate is registered as a
           full-time student for two or three terms and part-time
           for the balance; four calendar years if the candidate is
           registered four or five terms as a full-time student and
           part-time for the balance.

           These limitations are calculated from the date of initial
           registration in the master's program.

      (d)  Combined Full Time and Part Time

           (Ten-course Master's Program: School of Public
           Administration, School of Social Work and School of
           Journalism and Communication)

           A master's candidate who elects to complete his/her
           program by a combination of full-time and part-time study
           must complete the degree requirements within an elapsed
           period of eight calendar years after the date of initial
           registration in the master's program.

13.3  Doctoral Program

      (a)  Full Time

           A full-time Ph.D. candidate who is admitted on the basis
           of a master's degree (that is, with a program of ten full
           courses or the equivalent) must complete the Ph.D. degree
           requirements within an elapsed period of six calendar
           years after the date of initial Ph.D. registration.

      (b)  Part Time

           A Ph.D. candidate who undertakes the program by a
           combination of full-time and part-time study must
           complete the degree requirements within an elapsed period
           of eight calendar years after the date of initial
           registration in the Ph.D. program.

13.4  Exemption from Time Limit

      When exemption from registration for a term or terms has been
      approved by the Dean of the Faculty of Graduate Studies and
      Research, this period will be exempt from the overall time
      limit allowed for completion of the program.

13.5  Extension of Time Limit

      In exceptional cases, an extension of time permitting further
      registration (one or two terms) may be granted to a candidate
      whose recent progress, as judged by the department, has been
      otherwise satisfactory. Requests for extension of time should
      be directed to the Dean of the Faculty of Graduate Studies and
      Research through the department concerned.

13.6  Grade Review

      Within two weeks of the release of grades or the announcements
      of comprehensive examination results or thesis results, a
      graduate student may request, through the Dean of the Faculty
      of Graduate Studies and Research, that one or more of his/her
      grades or results be reviewed. The charge for such a review is
      $25, which must accompany the review request. Note: The review
      process will not take place if the fee is not remitted. If the
      grade is raised, the $25 charge is refundable.

13.7  Program Review

      A graduate student has the right to request a review of
      decisions made concerning his/her graduate status or any other
      ruling relating to his/her program. All such requests are to
      be made in writing to the Dean of the Faculty of Graduate
      Studies and Research.

13.8  Records Retention Policy

      Since 1990 the University has implemented a records retention
      policy which provides for the destruction of student file
      folders and their contents after a period of ten years has
      elapsed since the last registration.  This policy applies to
      those students who are formally admitted and registered in
      degree programs.  Further information on this policy can be
      obtained by contacting the Faculty of Graduate Studies and
      Research.