7. Registration and Course Selection 7.1 The Calendar Year The Faculty of Graduate Studies and Research divides the calendar year into three terms, and the academic year (September-May) into two terms; each term comprises about thirteen weeks of lectures or seminars. The first term of the academic year is designated as the fall term (registration period at the beginning of September); the second term of the academic year is designated as the winter term (registration period early in January), and the third term of the calendar year is designated as the spring/summer term (registration period in late May). The precise dates of registration for the fall, winter, and spring/summer terms are specified in the academic schedule of this calendar. 7.2 Course/Program Approval Graduate students must have approval from their departmental supervisor of graduate studies for initial course/program registration, and for any subsequent course changes. This approval is also required for any undergraduate student who wishes to register in a graduate-level course. Credit will be granted only for those courses and research activities for which the candidate is formally registered. An unregistered student is not entitled to attend lectures, tutorials, or seminars, and is not entitled to thesis supervision, examinations privileges, or access to research facilities. A student will receive no credit for any work completed during a term in which he/she was not properly registered. 7.3 Student Records Information * Names As the University is committed to the integrity of its student records, each student is required to provide on the application for admission their complete, legal name. Any requests to change a name, by means of alteration, deletion, substitution or addition, must be accompanied by appropriate supporting documentation. Upon making application for graduation students may be asked to provide proof of their name. * Addresses Incorrect address information will delay the receipt of awards, information and examination results. Students must notify the office of the Faculty of Graduate Studies and Research immediately of any change in: (a) permanent or home address (used for final grades and registration information) (b) local address (used for all mail during the academic session) (c) telephone number for permanent address and for local address 7.4 Revocation of Registration/Admission The University may nullify an admission and revoke a registration if it finds that an applicant for admission or registration has in the process provided false or incomplete information. 7.5 Course Selection A student proceeding to a graduate degree or diploma must arrange his/her program according to the regulations of the Faculty of Graduate Studies and Research and the major department. The course and thesis requirements of each graduate program are organized or defined in units of full-course credits. A full-course credit typically comprises three hours of lectures or seminars a week for two terms, or the equivalent. A half-course credit typically comprises three hours of lectures or seminars a week for one term, or the equivalent. 7.6 Evaluation To gain standing in a course, a student must meet the course requirements for attendance, term work, and examinations. Instructors will inform their classes by distributing written notices before the last day for late registration of the elements that will contribute to the final grade and their weighting, including attendance, class participation, essays, tests, laboratories, or studio-workshops, or other course-related work assignments, and final examinations. Supplemental or other grade-raising examinations are not permitted for students registered in the Faculty of Graduate Studies and Research. 7.7 Tutorials These are arranged to allow students to take full advantage of all the resources of the University, even in areas or fields of a very highly specialized nature. Such arrangements are subject to the approval of the supervisor of graduate studies, who will arrange that a document spelling out the details of the topic, reading list, etc., is submitted to the office of the Faculty of Graduate Studies and Research before the last day for course changes in the term concerned. 7.8 Audit Courses Graduate students may register to audit one full course per program. (a) Full-time students will not be charged an additional fee; others must pay the prevailing fee for part-time students. (b) Part-time students will not be permitted to audit a course in addition to two half courses for credit per term. 7.9 Course Numbering System Each course is identified by a seven-symbol code. The first two digits indicate the department, school, or committee under whose auspices the course is offered. The three digits following the decimal point identify the specific course. The letter which follows the course number designates the term in which the course is offered, for example: F: fall term, W: winter term; S: spring/summer term, and T: two terms (fall and winter). The number which follows the letter indicates the credit weight of the course: 1 denotes one half-credit course, 2 denotes one full-credit course, etc. 7.10 Full-Time Course Load A full-time graduate student will normally register in a minimum of three half courses (or the equivalent) per term. An audit is not permitted as part of the three half-courses required per term to maintain full-time status. 7.11 Part-Time Course Load Part-time students are permitted to enrol in a maximum of two half courses per term including audit courses. 7.12 Status All students are reminded that status is established only by formal registration in the appropriate courses for each term of activity in the calendar year. Those students registering solely in a thesis, research essay, or independent research project will declare whether their status is full-time or part-time according to the definition in 7.13 and 7.14. 7.13 Definition of Full-Time Status In addition to the course load requirements described above, the following criteria for full-time status have been established by the Ministry of Education and Training: (a) Students must identify themselves as full-time students; that is, they are studying full-time on their degree requirements and must register full-time during each term of activity. Students who are unsure of what status to declare at the time of registration (either full- or part-time) should contact the office of the Faculty of Graduate Studies and Research for assistance, at 788-2525. 7.14 Definition of Part-Time Status In addition to the course load restriction described above (see item 7.11), part-time status in thesis, research essay and independent research project is normally only permitted when a graduate student is employed in work not directly related to his/her program for more than an average of ten hours per week. Students who are unsure of what to declare at the time of registration (either full or part-time) should contact the office of the Faculty of Graduate Studies and Research for assistance, at 788-2525. 7.15 Off-Campus Research In the interest of enriching their learning experience, graduate students may arrange to undertake full-time studies or research at another institution, or in the field. It should be understood that such activity would apply to only a part of the total program, and that the off-campus period would not normally exceed twelve months. Requests for permission to undertake full-time off-campus study or research must be submitted, well in advance, to the Dean of the Faculty of Graduate Studies and Research, through the department concerned. Such requests should include the following information: (a) a detailed statement of the research proposal or program of studies, and the specific arrangements that are proposed for the supervision and direction of the work (b) an explanation of the reasons why the work cannot be satisfactorily undertaken while on campus at Carleton University (c) a description of the studies and/or research facilities that are available at the proposed off-campus location (d) a written statement from a responsible official (for example, the on-site supervisor or director) of the outside institution, confirming that the proposed arrangements are satisfactory, and that the candidate will be able to undertake research or studies (e) a time schedule for the proposed studies or research work (f) a statement of the candidate's expected sources of financial support 7.16 Inter-University Cooperation in Graduate Instruction Under certain circumstances, it is permissible for a student admitted to a graduate degree program, and registered at one Ontario university, to follow an approved credit course at another university. All interested students should consult the chair of their department, prior to registration, in order to obtain further information on procedures and conditions of eligibility. In order for this procedure to be valid, students must be officially registered at their home institution by contacting the office of the Faculty of Graduate Studies and Research. 7.17 University of Ottawa Carleton University and the University of Ottawa have developed a number of joint programs at the graduate level. The details of these are given under the appropriate academic unit later in this calendar. Where formal joint programs do not exist, a graduate student may be permitted to follow up to two full courses at the University of Ottawa. Moreover, there are reciprocal arrangements worked out among departments, institutes, and schools at both universities to involve students, when it is desirable, in parts of the program of research and studies at the other institution. All interested students should consult the chair of their department, institute, or school, prior to registration, in order to obtain further information on particular departmental conditions of eligibility and procedures. In order for this procedure to be valid, students must be officially registered at their home institution by contacting the office of the Faculty of Graduate Studies and Research.